TO:               Budget Officers & Budget Review Officers 

FROM:         Troy Bruun

DATE:          May 13, 2024

SUBJECT:    FY24 Year-End Financial Information

The following information is being shared to assist you in managing your budget(s) as fiscal year 2024 draws to a close. The following deadlines, if met, will likely allow Financial Services staff enough time to process your transactions before fiscal year 2024 is closed.

Accounts Payable

  • Pcard transactions for statement cycle 5/10/2024 - 6/09/2024 must be submitted by 5:00 PM June 14, 2024.
  • Pcard reconciliation reports and travel expense reports must be final approved by 5:00 PM June 17, 2023.
  • Unreconciled Pcard charges for the 6/10/2024 鈥� 7/09/2024 statement cycle will be charged to your budget in FY 2025.
  • All invoices (purchase order and direct payments), correction requests, and Inter-Organizational Transfer Documents (IOTD) must be submitted to accountspayable@wichita.edu by 5:00 PM June 17, 2024.
  • Departmental access to FGAJVCD/FGAJVCM will be removed at 5:00 PM on June 17, 2024.

Accounts Receivable

  • Final date to submit FY 2024 deposits is 5:00 PM June 21, 2024.
  • FY 2024 cash transfer requests must be received by 5:00 PM June 21, 2024.
  • Accounts Receivable Banner forms that begin with T will be unavailable on June 24, 2024. TouchNet web deposits, Marketplace POS and CME will be available.

Budget Office

  • Please submit FY 2024 budget adjustments by 5:00 PM June 17, 2024.
  • Budget adjustments will NOT be automatically processed to allow for spending ending FY 2024 cash balances in FY 2025. If you wish to have budget authority available to spend in an RU fund when FY 2025 begins, please ensure budget requests have been entered into TM1 by the deadlines communicated by the budget office (May 17, 2024 for budget officers and review officers; May 24, 2024 for VP review.)

Payroll

  • May 29, 2024 is the final date to submit corrections to our Payroll Office.

Purchasing

  • Wu-Buy requisitions must have received all required approvals by 5:00 PM June 21, 2024 to post in FY2024.
  • Banner requisitions where competitive bids are not required, must be completed, and submitted with supporting documentation and quotes to purchasing.office@wichita.edu by 5:00 PM June 20, 2024.
  • Banner requisitions associated with competitive bids will utilize your FY 2025 budget.

Please remember that if you initiate a purchase using GU fund A2000 that will not be completed by June 21, 2024, you must ensure you have an associated encumbrance (PO) recorded in Banner if you wish to utilize your FY 2024 budget. Fiscal year 2024 encumbrances will be rolled forward to fiscal year 2025.

All Banner requisitions pending approval and/or the receipt of supporting documentation as of 5:00 PM June 20, 2024, will be cancelled. Pending Wu-Buy requisitions that have not been fully approved as of 5:00 PM June 21, 2024, will utilize FY 2025 funding.